Top 10 Ways a Real Estate Investor can use a Virtual Assistant

How do you know if it is time to hire a Virtual Assistant? As a Real Estate Investor, we know how extremely busy you are. It is not uncommon for business owners like yourself to have your hand in all the cookie jars in your daily operations. So, ask yourself. Amongst all the things you take care of within your business, how many of them can be accomplished without your direct involvement? Odds are, all of those things you can think of can and should be delegated while those whose outcomes are directly affected by your involvement should be your sole focus in order for you to be able to scale your business.

The Top 10 Ways a Virtual Assistants Can Help Real Estate Investors:

Organize and Sort Emails — Does this sound familiar? You get to your office, sit down in front of your computer and start sifting through all your emails and sorting out those that are urgent and then reading them and responding before you know it an hour or 2 has passed and you are behind on your tasks for the day.

Now, imagine this: You get to your office, sit in front of your computer to find that your emails have been sorted and labeled accordingly. So you know which ones you need to read and answer immediately, while the rest that do not have to be dealt with by you personally are already handled. Many of our clients delegate their emails as the first task when they hire a MyOutDesk Real Estate Virtual Assistant. Just think of how much time you will save by delegating this task alone.

Calendar Management — Managing your schedule is essential to ensuring that your days are as fruitful as possible and that you are not missing out or double booking etc. Keeping track of prospects, follow-ups, meetings with contractors and investors can be a tough juggling act so being organized is so crucial. Let’s be honest, keeping a calendar is not easy, even with apps and software that are available in the market. A Virtual Assistant can make sure that your calendar is always up to date and can help in scheduling and moving things around when needed.

Marketing — Marketing is EXTREMELY important in a Real Estate Investment Business in order to achieve consistent results. Constant content and interaction on Social Media and other platforms take a lot of time that you most likely do not have. Our Virtual Assistant Services can stay on top of all your marketing campaigns and online efforts as well as create content for them.

Measuring Results — With the data you have gathered from various efforts behind your business, your Virtual Assistants can help measure your results thus giving you the information you need to decide on which initiatives to focus on. This is valuable as you will be able to build strategies around what has been performing well and you can save time by cutting out those that have not.

Data Entry — Data Entry is one of those highly necessary but time-consuming responsibilities that can completely be delegated to a talented Virtual Assistant.

Contract — Real Estate Investors usually conduct business either personally or on phone calls. A transaction should end in 2 ways:

  • If the transaction is a success, the investor will need a purchase agreement right away. So, the investor can give the needed information to their Virtual Assistant who will then create the purchase agreement, populate it, and then send it back to the investor for printing.
  • If the prospect seems uninterested, you would probably follow-up by sending a time-sensitive offer. After your Virtual Assistant populates the purchase agreement, they would then send it through Click2Mail to your cold prospect.

Your Virtual Assistant can populate all contracts and agreements so you can focus on other aspects of your transactions that only you can handle.

Craigslist — Despite the bad reputation Craigslist has earned in the past few years, we know that it is still a great source for business for REI. To utilize Craigslist efficiently and effectively, you need to enlist a program called IFTTT — which is a website that allows automation with Craigslist. Put in criteria to have the right ads pushed to your team and have your people call about them right away. Craigslist is like a treasure hunt and you have to find the X’s to win those listings. Sellers who post on Craigslist are quite motivated and using the IFTTT helps you find these listings first. Your Virtual Assistant can set-up and manage your Craigslist hunts and ensure that you are finding those listings.

Pipeline Reports — Pipeline reports are another critical element to your success. Your Virtual Assistant can prepare these for you and send them out as often as you need them.

Pipeline Reports Should include:

  • Warm-Hot Prospects
  • Clients under contract with a purchase agreement
  • Assigned Items
  • Pending deposits
  • Title Information
  • Closing properties with dates

Research — Your Virtual Assistant can do all the necessary research for various transactions and reports.

  • Some of their research could include:
  • Cash buying trends
  • SEO Keywords
  • Lists of Property Managers and contact information

Middle Man or Conduit — Your Virtual Assistant can act as the middleman or conduit between you and your prospects to ensure that the people you are directly speaking to are not dead-ends that will be a waste of time.

MyOutDesk can help you find the talent who will be a perfect match for you and your business. Visit and make sure to book your Double My Business Strategy Session today!

Published by MyOutDesk

MyOutDesk is the real estate industry's largest & most trusted virtual assistant staffing company, with over 5,000 clients including half of the top 10 RealTrends 1000 teams. We're located in Sacramento, California, with overseas offices in the Philippines managing a staff of thousands of virtual assistants specializing in real estate administration, transaction coordination, marketing, and inside sales (ISA). MyOutDesk real estate virtual assistants (VAs) work from their fully-equipped home offices in Southeast Asia, which allows us to provide service for over 60% less than the cost of hiring full time staff in the USA - which saves our clients over $55 million dollars a year in expenses.

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